You are the assistant to the band director for the Upper Saddle River Marching Band, and you must prepare a report showing the status of the marching band fundraising event for presentation to the board of trustees. The report will summarize all sales of all items and include the total profit-to-date with the amount remaining to reach the profit goal. You will open the partially completed workbook, create formulas, format for presentation to the board, and add charts to graphically depict the sales over time and by product.

After completing the steps below, turn in one Excel 2010 workbook. The workbook should be named Lab1_yourLastName.xlsx. When submitting the workbook, provide a comment in the Dropbox comments area explaining what you learned from completing this lab activity

Begin the lab by locating the spreadsheet, chap1_cap_fundraising.xslx, in Doc Sharing (Lab Materials). Open the workbook in Excel 2010, and rename it Lab1_your lastname.xlsx (Mary Jones would save the file as Lab1_jones.xlsx).

• Step-by-Step Guide:Opening a File in the iLab Environment

Insert a new spreadsheet into the workbook. Create a Documentation Sheet. Include your name, the date, and the purpose of the spreadsheet. Your documentation sheet should look something like the one below:

Need help? Click here for a Step-by-Step Guide: Creating the Documentation Sheet.

You are to create the formulas needed to calculate the total sales for each item, the profit per item, and the profit based on the number of items sold to date. You will also create a formula to calculate total profit-to-date and the remaining profit needed to make the Marching Band goal for the fundraising campaign.

NOTE: In the data provided, there is no column for sales on 7/6/2006. The band did not do fundraising on that date due to bad weather. You do not need to adjust the dates or add a column for the skipped date; just use the sales data as given. The skipped date will not cause any problems.

1. In cell C5, enter a formula to calculate profit per item. Profit per item is 50%. Format the cells that hold profit as Currency with two decimal places.
   

   Lab 1, Step 2A Video This video walks through the current step(s) in this week’s lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 2A Instructions.

1. In column N, enter a formula to calculate the total sales for each item.
   

   Lab 1, Step 2B Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 2B Instructions.

1. In column O, calculate the profit per item, which will be the total sales for each item multiplied by the profit per item.
   

   Lab 1, Step 2C Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 2C Instructions.

1. In cell D15, calculate Total Profit-to-Date. In cell D16, calculate the remaining profit needed to reach the goal.
   

   Lab 1, Step 2D Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 2D Instructions.

1. Create a formula to calculate the percentage of profit contributed by the sale of each item. All of the other calculations were based on “relative references.” For example, in cell O5, you created a formula N5 * C5. When you copied the formula to the next row, Excel automatically changed the reference to cell N6 and C6. In this instance, we want to divide the total profit from each item (O5 through O14) by the total profit overall (cell D15). The reference to the item will change, but the reference to the total profit to date will remain the same. We can use an absolute reference to do this. In cell P5, we will enter =O5/$D$15. The dollar signs tell Excel to always reference column D and row 15. Next week, we will learn more about relative and absolute cell referencing.
   

   Lab 1, Step 2E Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 2E Instructions.

Now that you have finished the formulas, you must format the worksheet in a professional manner so that it is suitable for presentation to the board of trustees for the college. Remember to focus on readability and reusability.

1. Insert a comment in cell D16 to explain the formula underlying this cell.

   Download the Lab 1, Step 3A Instructions.

2. Format the spreadsheet as depicted below:

   Download the Lab 1, Step 3B Instructions.

   

Now that you have finished the major formatting, you must lay out the worksheet to further define and separate the areas of the worksheet. This step makes the worksheet easier to read and prepares for printing.

1. Change the color of the first tab to a shade of brown.
2. Rename the second tab Fundraising, and change the color to orange.
3. Create a custom header with your name on the left and your instructor’s name on the right.
4. Change the page orientation to landscape.

   Download the Lab 1, Step 4 Instructions.

Create charts based on the data in your worksheet. The charts provide information visually and help you analyze the information.

1. Create a 3-D pie chart on a separate sheet that displays the percentage of profits for each item. Include descriptive titles and labels and a graphic pointer to the highest profit item. Your chart should look something like this:

   

   Lab 1, Step 5A Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 5A Instructions.

1. For the next chart, you will need to calculate the total profit per day. Here are the steps:
   1. Copy the daily profit data to a new sheet, and name the sheet Total Sales Data.
   2. In a new section of the worksheet, copy the Items in Column A and the Days.
   3. Then calculate the profit per day for each item
   4. Calculate the total profit per day.

   Your data will look something like this:

   

   Create a trend line chart on a separate sheet that shows the total profit by day. Include a descriptive title and labels. Include a callout that indicates the top profit day and label it “Kick Off Event.” Your chart will look something like this:

   

   Make certain that all worksheets in the workbook have meaningful names. Upload the file to the Dropbox. Make sure you post a comment about what you learned when submitting the file.

   Lab 1, Step 5B Video This video walks through the current step(s) in this week’s Lab. The video may provide alternative ways of completing steps and may not cover all required steps. It is provided as a tool to help you, but please ensure that you have completed all steps as described in the instructions and Step-by-Step guides. ** Please be patient when loading these videos as they can be large. Download the Lab 1, Step 5 Data Instructions (constructing the data set) and Lab 1, Step 5B Instructions (creating the line chart). *Note: The video incorrectly refers to “Sales Per Day”, when it should state “Profit Per Day”. Assume that you are working on Profit Per Day – thank you!